Already renting to someone
Have a tenant already? Put the tenancy on record today.
You can't go back and document move-in. But a dated baseline today caps every future dispute to what changes after it — and rent records and receipts work at full strength from this month on.
Next turnover starts fully protected: a move-out report against a baseline, a receipt trail, and every notice on file.
Free for your first unit. No card. Works with the tenant you already have.
Sample tenancy record
12 Example Street, Suite 2 · Sam Example
- Move-in condition reportSep 1 Sam confirmed
- Rent receipt · SeptemberSep 1 Sam confirmed
- Rent receipt · OctoberOct 1 Sam confirmed
- Notice to enter · Furnace filterOct 14 Sam viewed
Every entry dated when it happened, sent to both sides, kept for good.
Mid-tenancy onboarding
Four steps, and the file exists.
Each one is a few minutes on your phone. Nothing is re-entered: the unit and tenant you add in step one carry through every record after it.
What it does honestly: it does not recover what the unit looked like the day they moved in. It does fix, with a date and your tenant's confirmation, what it looks like now — so any later claim is about the difference, not about memory.
Address, and the tenant's name and email. That's the whole form.
Attach the lease you already signed. Its dates, rent, and deposit anchor everything that follows.
From this month forward, each payment gets a receipt your tenant confirms by email. A full-strength ledger from today, whatever came before.
Walk the unit on your phone. Your tenant reviews it from their inbox and either agrees or notes a difference. Dated, two-sided, done.
What goes on file
The landlord paper trail in one place.
Every piece hangs off the same tenancy, so the record grows without you organizing it.
Lease on file
Terms, parties, deposit, and dates connected to the unit.
Condition reports
A baseline now, move-out later — both confirmed by the tenant.
Rent receipts
One tap a month from each side. Missed and late payments are part of the same trail.
Notices
Entry, rent, and end-of-tenancy notices sent and acknowledged with timestamps.
Maintenance history
Issue timing, photos, messages, and resolution notes.
Starting a new tenancy?
Then start the record before the lease.
If you're choosing a tenant now, the record can begin with the application and never have a gap.
One application link from your listing, with scoring and applicant comparison included.
Walk the empty unit, send it, and the tenant confirms before the keys change hands.
Receipts, notices, and repairs land on the same file. At move-out, close out the tenancy.
Related resources
Build a complete rental record
How the pieces of a tenancy file fit together, and what to do at each stage.
Walk a sample unit on your phone, send it to yourself, and answer as the tenant. No account needed.
Condition report checklistWhat to capture, room by room, so the baseline holds up later.
Rental history reportSee how lease, rent, condition, and maintenance records become usable rental history.
Tenant not paying rent?The arrears checklist and the provincial steps that follow.
Rent payment trackingWhy a confirmed receipt trail beats bank screenshots.
Condition reports protect both sidesConnect move-in and move-out evidence to a factual rental record.
PricingFree for your first unit, then plans that grow with your units. Never pay for the record.
Founding 50
The first fifty landlords don't pay. They help build it.
Every unit active, up to 30. Every saved copy of your tenancy record included. No card. Free for as long as you're involved: using it on real tenancies, and giving me fifteen minutes of feedback a quarter. That's the whole deal.
- Condition reports, rent receipts and notices your tenant confirms by email, dated as they happen.
- Your whole tenancy as one printable record, there before you need it.
- Applications that show what the evidence supports, not a verdict on the person.
- Nothing is ever deleted or locked, on any plan, including after a seat ends.
"I'd rather have fifty landlords telling me what's wrong than five hundred who never say a word." Brent Dixon, founder
Ask for a seat How Founding 50 worksOr just start free and ask later. Seats are granted by a person, usually within a day.